Responsible for the optimal technical and financial performance of his/her assigned projects. Function as a client advocate. Insure quality of design process: planning solutions, Construction Documents and Construction Administration. Develop and implement the Project Management Plan to insure adherence to schedule and budget. Promote effective client communications. Negotiate contract and assist in marketing.
• Perform an initial contract review to insure full understanding of the requirements. Assure that the following items are included in the written agreement:
o Clear articulation of the work scope.
o Schedule of “deliverables” including description, due dates, standards of acceptance (i.e., number of revisions) and any additional information/documentation required in reports.
o Project start and completion time line.
o Compensation clause stating terms (hourly rates, fixed price, etc.), amount of compensation and collection date, as well as, the client contact authorized to make commitments, changes, sign-off, etc.
o Billing information including invoice mailing location, required documentation and any special instructions.
• Provide documentation and any other required information to initiate and administer a project. This includes appropriate architectural and administrative staff data for generating a project number, task codes, etc.
• Develop all work scopes and prepare working budgets for projects, subcontracts and all related addendums for submittal to Sr. Studio Director and or Principal, as appropriate.
• Develop a Project Management Plan (PMP) for each project assignment, secure approval, and manage project staff, subcontractors and resources. Prepare monthly Project Status Reports on the project’s technical progress and schedules.
• Negotiate addendums and subcontracts. Assist on internal contract negotiations and budgets (consistent with company policies).
• Function as main communications conduit for clients regarding project requirements and communicate the information to all team members throughout the project’s duration.
• Schedule project team meetings and communicate all technical and other project information to team members, across all disciplines. Perform project and quality control reviews to assure that the project exceeds client expectations.
• Provide thorough and accurate project filing and documentation (including both hard copy and electronic media).
• Review and approve shop drawings, answer field questions and dispose all RFI’s, FC’s and CO’s submitted by the Construction Manager.
• Mentor team staff, provide technical assistance and serve as resource to the staff-at-large in specific areas of expertise.
• Provide all project staff members with accounting and budget information for an accurate recording of labor and expenses (accounting codes, project numbers, etc.).
• Review all financial reports for thoroughness and accuracy (in keeping with policy guidelines) and notify the team leadership in a timely manner of any needed corrections.
• Review all outgoing invoices for accuracy and contract compliance (project/contract number, address, format, content, etc.)
• Document and obtain all necessary change orders and addendums, in a timely manner. Handle contract changes before (not after) work/services are provided. While the Project Manger should anticipate work scope changes in most situations, where changes could not be anticipated, the PM is expected to notify the client and start the change order process, immediately and communicate these changes to the assigned Principal, Studio Director and project team.
• Notify the Group Principal, Studio Director and CFO of any “red flag issues” (i.e. poor performance, client communications breakdown, accidents involving persons/property; etc) which could involve claims against the company, its staff or its subcontractors.
• Assist Finance Director in collecting payments for services rendered on a timely basis, but not more than 45 days from date of invoice.
• Deliver projects within budgets at or above initial profit estimates. Project’s fiscal control and management is one of the main areas of a Project Manager’s responsibility. Therefore, miscommunication and lack of clarity will not be considered an excuse for poor fiscal management.
• Provide an accurate assessment of project performance (both positive and negative) to Team Leadership so that all resources can be directed to serve the best interests of our clients.
• Develop new business with assigned clients and participate as requested in proposal development and presentations.
Minimum Education: Bachelor of Architecture, or equivalent
License: Highly recommended
Software Proficiency: ArchiCad, Adobe Creative Suite, MayaWord, Excel, Microsoft Project
Experience: 8-10 years in the field (two years project management experience)
Building Type: As appropriate to studio assignment
Excellent communications skills (verbal, oral and written)
Oppenheim Architecture + Design LLP
245 NE 37th St.
Miami, FL 33137